Administration of Participating Organizations
Profile Management
A user can see their profile by clicking on their name in the top right corner and then "My Profile".
Any user is able to edit their own information by maneuvering to his own profile and clicking "Edit". First name, last name, job title, email and phone number can be updated and changes persisted by clicking "Update".
Organization Roles
Also, a user can see the Organization Roles assigned to him/her by clicking on the Tab "Users and Roles". As a participant in the Data Space Portal, you can have one of the following Organization Roles:
User: The basic role that allows a person to open multiple participant related sections in the Data Space Portal, but basically cannot change anything
Key User: The role allows creating and editing connectors for the user's organization
Admin: Can additionally manage users, invite new users and deactivate existing users
User Management
Only Admins have the rights to make changes here!
To manage the users in your organization, maneuver to the list of users
a) either by clicking on your name in the top right corner and then "Users and Roles"
b) or by clicking on "My Organization" in the Left Navigation Panel > Click "Users and Roles" tab
The "User & Roles" list shows a list of all registered members in your organization. To manage a user, click somewhere in the row the user of interest is listed in.
As an Admin you are able to:
Change user roles (via user details)
Delete, deactivate or reactivate users (via user details)
Invite new users to your organization
Invite Users
To invite new users into your organization, you must have the Organization Role Admin.
Click on the "Invite User" button in the top right corner of the "My Organizations" UI.
Following the instructions on the next screen
Specify the user's name, email and role.
Click on "Send invitation" to add the user to the list of registered users.
The invited user will receive an invitation email with a link. Until the user accepts the invitation, the user will have the "Invited" status on the DSPortal.
We recommend that you encourage invitees to activate their accounts within the timebox for which the invitation link is enabled. For security reasons, the default timebox for the invitation link is 12 hours. We plan to increase this limit in the future.
When clicking the invitation link, the user will be asked to set a password for their account and to set up two-factor authentication.
Dashboard & Reporting
By default this functionality is disabled. If you would like to activate this section, please contact your relevant DSPortal contact or the sovity team.
The Dashboard provides an overview over the current status of central Data Space Components as well as the organization's connectors. Also, it is possible to download reports about connectors, data offers and system stability from here.
Ticket System
In case of any need for support, e.g. when encountering malfunctions, problems finding information or questions regarding the provided information, click on “Support” to access the Support ticketing system.
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